Privacy Statement

The basic principles of our privacy policy are:

  • We only use the data for the purpose for which we collected it.
  • We do not collect, use and store more data than we need to achieve the purpose for which we obtained the data.
  • We only collect, use and store data if there is no other way to achieve the same goal.
  • The more privacy-sensitive the information about you, the less we use the data.
  • We only use the data if there is a legal basis.
  • We take appropriate security measures against loss of or unauthorized access to personal data.
  • We have taken measures to facilitate the exercise of your rights (such as your right to access the data and to rectification).

WHO CAN I CONTACT IF I HAVE QUESTIONS ABOUT THE USE OF MY DATA

WHAT KIND OF DATA DO WE PROCESS?

We may, among other things, process the following personal data:

  • Contact information (such as: name, address, residence, e-mail address, phone number, location details, IP address)
  • Special categories of personal data (political contributions, political preference, political party, medical data)

WHY DO WE PROCESS YOUR DATA?

We process personal data in order to perform our services as well as possible, in accordance with the applicable legal obligations. The purpose of processing your data is:

  • Selling and delivering our products
  • Implementing our services

These goals include the following activities related to the main goals:

  • Performing sales promotion activities 
  • Conducting a customer administration and credit management
  • Carrying out market research
  • Communicating with you by sending electronic newsletters and / or mail (whether or not personalized)
  • Improving our websites.
  • Performing Customer Satisfaction Surveys.

WHY CAN WE USE YOUR PERSONAL DATA?

We may use your personal data  to the extent that this is necessary for:

  • The implementation of our agreement 
  • Compliance with a legal obligation that rests on Transcription Online
  • To defend  the legitimate interest of Transcription Online or third parties (insofar as this goes beyond your privacy interest). The legitimate interest of Transcription Online is to provide its products and services as efficiently as possible to its customers.

WHO HAVE ACCESS TO YOUR DATA?

 

 

 

  • Only employees of Transcription Online who need the personal data to perform their work have direct access to your data in the systems of Transcription Online.
  • If we also give third parties access to your data, we will only do so if we are certain that that third party only uses the data in a way and for a purpose that is related to the purpose for which the data were obtained, and only in accordance with this Transcription Online Privacy Statement. In addition, the confidentiality and security measures required by law are always applicable to prevent your personal data from becoming known to other parties.
  • In some cases we must also provide data to third parties on the basis of a legal obligation. We always look at how we can respect your right to privacy as much as possible.

HOW LONG DO WE KEEP YOUR PERSONAL DATA?

  • We keep data no longer than necessary to carry out our activities unless we have to hold your information in accordance with legislation. We will delete most of the data within 2 months after our business relationship with you has ended.

HOW DO WE PROTECT YOUR PERSONAL DATA?

  • We take all reasonable and appropriate security measures to protect Transcription Online and our associates and employees from unauthorized access or alteration, disclosure or destruction of personal data. We thereby comply with the relevant safety standards and have ISO 27001 certification.
  • If despite the security measures, there is nevertheless a security incident likely adverse consequences for your privacy, we will inform you as soon as possible about the incident. We inform you then about the measures we have taken to mitigate the consequences and prevent recurrence in the future.

WHAT RIGHTS DO YOU HAVE REGARDING THE USE OF YOUR PERSONAL DATA (AND HOW TO EXERCISE THEM)

  • You can object to the use of your personal data, for example, if you believe that the use of your personal information is not necessary for the execution of our activities or comply with a legal obligation.
  • You are entitled to access your personal data. This means that you can request which personal data is registered and for which purposes that data is used.
  • If you feel that we have incorrect personal data about you, you can have these personal details corrected. You can also ask us to limit the processing of your personal data.
  • You can also ask us to remove your personal data from our systems.
  • You can also ask us to ensure that your personal data can be transferred to another party.
  • We will comply with your request, unless we have a compelling, legitimate interest not to delete the data, which outweighs your privacy interest. If we have deleted the data, for technical reasons we cannot immediately remove all copies of the data from our systems and backup systems. We may refuse to comply with the aforementioned requests if they are made unreasonably often, demand unreasonably heavy technical efforts or have unreasonably severe technical consequences for our systems or endanger the privacy of others.
  • You can make the aforementioned requests or make the aforementioned objection by sending a letter with your name, address, telephone number and a copy of a valid proof of identity to Transcription Online or info@transcriptieonline.nl. Do not forget to make your BSN on the copy of the identity document unreadable before you send it. You will receive an answer within one month.
  • You can also file a complaint about the use of your personal data. This is possible with the Dutch Data Protection Authority via (+31) - (0)70 - 888 85 00

DO WE PLACE COOKIES IF YOU VISIT OUR WEBSITE?

  • We can place cookies when you visit our websites. A cookie is a small text file that is stored on your computer, tablet or smartphone when you first visit this website. The cookies we use are necessary for the technical operation of the website and your ease of use. They ensure that the website works properly and remember, for example, your preferences. We can also optimize our website with this. You can opt out of cookies by setting your internet browser so that it does not store cookies anymore. In addition, you can also delete all information previously saved via the settings of your browser.

 

Privacyverklaring bij sollicitaties

Transcriptie Online vindt het van belang dat er zorgvuldig en veilig met de persoonsgegevens van sollicitanten wordt omgegaan. Zij is verantwoordelijk voor de verwerking van deze persoonsgegevens. Dit doen wij ook in het kader van de privacywetgeving, waaronder de Algemene Verordening Gegevensbescherming (AVG).

Tijdens en na de sollicitatieprocedure worden uw persoonsgegevens in ons systeem worden verwerkt en opgeslagen. Jouw reactie op onze vacature geldt als de actieve handeling waarbij je jouw geïnformeerde, vrije, specifieke en ondubbelzinnige toestemming geeft voor de verwerking van jouw gegevens. Je kan deze toestemming altijd intrekken. Hierbij gaat het onder andere om de NAW gegevens (naam, adres en woonplaats), emailadres, geslacht, taal, opleiding, scholing, cursussen, diploma’s, arbeidsgeschiedenis (vroegere werkgevers, referenties, enz.). Het doel hiervan is om te kunnen werven naar goed gekwalificeerd personeel. Deze gegevens worden bewaard tot maximaal 4 weken na het einde van de sollicitatieprocedure. Indien wij toestemming hebben van de sollicitant zullen wij de gegevens maximaal 1 jaar in ons systeem bewaren. Dit in verband met een eventuele andere openstaande vacature waarvoor de sollicitant in aanmerking kan komen of een functie die vrij kan komen. Nadat de periode is verstreken, zullen de gegevens vernietigd worden. Tijdens de sollicitatieprocedure verstrekken wij geen gegevens aan derden, tenzij wij volgens de wet hiertoe verplicht zijn.

De sollicitant heeft het recht om bezwaar te maken tegen het gebruik van persoonsgegevens, bijvoorbeeld als hij of zij van mening is dat de gegevens niet noodzakelijk zijn voor de uitvoering van activiteiten. Daarnaast heeft de sollicitant ook recht op inzage van zijn of haar persoonsgegevens en deze te corrigeren en te beperken. Ook heeft de sollicitant het recht om niet onderworpen te worden aan een geautomatiseerde besluitvorming. Dit houdt in dat er een menselijke blik geworpen wordt op de besluiten die tijdens dit proces genomen worden.

Op verzoek van de sollicitant kunnen persoonsgegevens uit ons systeem verwijderd worden. Tot slot kan de sollicitant ook vragen om zijn of haar gegevens aan een andere partij over te dragen.

Transcriptie Online verzamelt en verwerkt uitsluitend gegevens van sollicitanten die voortkomen uit vacatures die op de website worden geplaatst. Daarnaast worden er ook gegevens verzameld uit vacatures die op verschillende externe wervingssites (Indeed.nl, bijbaan.nl, zoekbijbaan.nl, studentjob.nl, jobbird.nl) worden geplaatst. Verder verzamelt Transcriptie Online ook gegevens doormiddel van e-mails, telefoongesprekken en bijvoorbeeld via LinkedIn en social media. Alleen de medewerkers van Transcriptie Online die de gegevens nodig hebben om hun werkzaamheden uit te kunnen voeren hebben toegang hiertoe. Dit zijn HR-medewerkers en andere medewerkers die bij de sollicitatieprocedure betrokken zijn.

Voor vragen of klachten met betrekking tot de verwerking van de persoonsgegevens kunnen sollicitanten mailen naar info@transcriptieonline.nl.

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K.P. van der Mandelelaan 110
3062MB Rotterdam

CoC-number: 08092341
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